COURSE OVERVIEW
Effective management and deployment of donor funds require careful planning, accurate accounting, and timely reporting to funding agencies. Proper management ensures compliance with donor requirements and increases the likelihood of continued financial support. This course is designed to enhance participants’ understanding of operational policies, donor procedures, and best practices in managing donor-funded projects.
LEARNING OBJECTIVES
By the end of this course, participants will be able to:
- Apply accounting principles and procedures in the preparation of financial statements.
- Develop work plans, budgets, and cash flow management strategies for donor-funded projects.
- Analyze and interpret financial statement data to inform decision-making.
- Ensure compliance with legal, regulatory, and administrative frameworks.
- Identify and manage various elements of donor funding.
- Understand costing factors specific to donor-funded projects.
- Monitor and evaluate project performance.
- Manage disbursement processes and donor reporting requirements.
- Utilize project management techniques for efficient implementation.
- Assess procurement policies and procedures in line with donor regulations.
- Integrate governance, compliance, and risk management into project financial management.
- Prepare and manage budgets effectively to maximize donor fund utilization.
TARGET AUDIENCE
- Managers and officers responsible for managing and accounting for donor funds.
- Finance professionals seeking to strengthen their knowledge of donor fund management, including budget accountants, chief accountants, auditors, finance directors, finance managers, and credit controllers.
TRAINING METHODOLOGY
This practical, results-oriented course is based on adult learning principles. The program includes:
- Short, engaging lectures supported by PowerPoint presentations
- Practical examples and hands-on case studies
- Interactive workshops to apply principles directly to participants’ organizations
- Ample time for discussion and Q&A
Pre- and post-course assessments will be conducted to evaluate the effectiveness of the training and measure participants’ skill development.
COURSE CONTENT
Module 1: Overview of Donor Fund Financial Management
Key Topics:
- Introduction to donor fund management
- Objectives of donor funding
- Fund disbursement procedures
- Revenue planning and cash management
Module 2: Financial Statements – Understanding, Interpretation, and Analysis
Key Topics:
- Financial statements overview: income statement, balance sheet, and cash flow statement
- Interpretation and analysis of financial data
Module 3: Costing for Donor-Funded Projects
Key Topics:
- Cost concepts and types
- Costing and cost reduction strategies
- Marginal, absorption, and activity-based costing
- Debt management strategies
- Accounting for decision-making
Module 4: Budgeting for Donor-Funded Projects
Key Topics:
- Work plan preparation
- Budget types and methodologies
- Budgeting and investment appraisal
- Preparation of budget reports
- Internal controls and auditing
Module 5: Management of Donor-Funded Projects
Key Topics:
- Donor lending types and co-financing
- Legal provisions for donor projects
- Project break-even analysis
- Withdrawal arrangements, including for SOEs
Module 6: Disbursement of Donor Funds
Key Topics:
- Statements of expenditure (SOEs)
- Special accounts (SAs)
- Disbursement reporting and loan repayment
- Procurement of goods, works, and services
- Accounts and audit management
Module 7: World Bank-Financed Projects
Key Topics:
- Types of loans and projects
- Project implementing agencies
- Project preparation and execution
- Project financing and procurement
Module 8: Project Management
Key Topics:
- Project cycle management
- Planning, scheduling, and critical path analysis
- Project monitoring, evaluation, and reporting
- Assessment of international aid offers
Module 9: Compliance, Regulatory, and Governance
Key Topics:
- Compliance and regulatory frameworks
- Principles of governance under international standards
- Accountability, probity, and transparency
- Conflict, time, and stress management
- Anti-corruption practices in governance
Module 10: Risk Management
Key Topics:
- Risk monitoring and control frameworks
- Regular financial reporting and independent audits
- Internal controls and fraud prevention
- Best practices in project finance management
- Course wrap-up and closing discussion
