COURSE OVERVIEW
Effective purchasing decisions—whether for components, raw materials, equipment, or consulting services—require a structured and well-documented vendor qualification process. Poor decisions can negatively impact product quality, regulatory compliance, profitability, and even the reputation of your organization. Have you spent unnecessary time qualifying vendors who ultimately cannot meet your requirements? This Vendor Qualification course equips participants with the tools and methodologies to identify the right vendors, manage performance, and ensure contract compliance for consistent, high-quality results.
LEARNING OBJECTIVES
By completing this course, participants will be able to:
- Develop a sustainable vendor qualification program
- Utilize checklists and other essential qualification documents
- Identify the most suitable potential vendors
- Determine what information a vendor must provide before qualification
- Estimate the costs and time involved in qualifying vendors
- Avoid common pitfalls in vendor qualification
- Establish meaningful performance metrics
- Use performance results to drive continuous improvement
TARGET AUDIENCE
This training course is ideal for:
- Contracts, procurement, and project personnel
- Engineering, operations, quality, and maintenance teams
- Professionals interfacing with suppliers or contractors for acquiring materials, equipment, parts, and services
- Anyone seeking to enhance supplier performance and achieve successful contracting outcomes
TRAINING METHODOLOGY
This practical, results-driven course follows adult learning principles. It combines concise lectures with structured lessons, engaging PowerPoint presentations, interactive discussions, and action planning. Participants will have opportunities for Q&A and hands-on exercises to reinforce learning in an enjoyable and collaborative environment. Pre- and post-course assessments will evaluate skill acquisition and the effectiveness of the training.
COURSE CONTENTS
Module 1 – Vendor Qualification & Approved Supplier List
- Establishing procurement goals and objectives
- Developing a strategic procurement plan
- Engaging end-users to define required technologies
- Creating an approved supplier list based on technical requirements
- Defining supplier selection criteria
- Forming commodity teams to evaluate suppliers and provide solutions
Module 2 – Supplier Assessment
- Initial supplier questionnaires
- Comprehensive supplier evaluation
- Assessing quality management systems
- Conducting process capability studies
- Supplier certification, including ISO standards
- Defining acceptance criteria
- Engaging suppliers during the tender process
Module 3 – Supplier Performance Metrics
- Choosing between incentives or penalties
- Setting objectives aligned with company goals
- Designing an effective supplier performance measurement system
- Identifying reliable data sources
- Avoiding common data recording errors
- Implementing the performance measurement system
Module 4 – Analyzing Supplier Performance
- Rating and ranking individual suppliers
- Communicating results effectively
- Rewarding positive performance and recognition programs
- Addressing poor performance with corrective action procedures
Module 5 – Managing Breaches of Contract
- Defining breaches of contract
- Understanding types of breaches and available remedies
- Calculating damages: liquidated and equitable
- Court injunctions and legal remedies
- Preparing project close-out reports covering time, quality, and cost
